Email Writing — Complete Guide
What is an Email?
An email (electronic mail) is a modern way of sending messages through the internet. In the SEE examination, students are often asked to write a short email based on a given situation. Email writing is similar to letter writing but has a simpler format.
Why Do We Write Emails?
Emails are used to communicate quickly and effectively for both personal and official purposes. Writing emails develops clear and concise communication skills. It is a practical writing task in Grade 10 SEE English.
- To send messages quickly through the internet
- To communicate for personal or official purposes
- To request, inform, invite or thank someone
- It is a common writing task in SEE English
Structure of an Email
- 1To: (Receiver’s email address – usually given or written as a name)
- 2Subject: A short and clear subject line
- 3Salutation: Dear … / Respected Sir/Madam
- 4Body: Main message written clearly and briefly
- 5Closing: Best regards / Yours sincerely / Your friend
- 6Sender’s Name
Language Features
- Use clear and concise language
- Keep the message short and to the point
- Use formal language for official emails and friendly language for personal ones
- Write a meaningful subject line
- Use proper greeting and closing
Useful Phrases
| Purpose | Useful Expressions |
|---|---|
| Opening | I hope you are fine., I am writing to…, This is to inform you that… |
| Requesting | I would like to request…, Could you please…, I shall be grateful if… |
| Giving information | I am pleased to inform you…, Please note that… |
| Closing | Looking forward to your reply., Best regards, Yours sincerely, Your friend |
Tips for Writing an Email (SEE)
- 1Write a clear and relevant subject line.
- 2Use an appropriate salutation.
- 3State the purpose of the email in the first few lines.
- 4Keep the body short, clear and well-organised.
- 5Use formal or informal language according to the situation.
- 6End with a suitable closing and your name.
- 7Check spelling and punctuation carefully.
Common Mistakes to Avoid
- 1Forgetting the subject line.
- 2Writing a very long and unnecessary message.
- 3Using informal language in formal emails.
- 4Missing the greeting or closing.
- 5Making the purpose unclear.
- 6Ignoring correct spelling and basic format.
How Email Writing Appears in SEE
- Write an email to your friend about…
- Write an email to the Principal requesting…
- Prepare an email in about 100 words on the given situation.
Model Example
To: suman@email.com Subject: Invitation to my birthday party Dear Suman, I hope you are fine. I am writing to invite you to my birthday party. It will be held on 20th August 2026 at 4:00 p.m. at my house in New Baneshwor. There will be music, games and a cake-cutting ceremony. I really want you to come and join the celebration. Looking forward to seeing you. Your friend, Hari
Quick Revision
- To + Subject + Salutation + Body + Closing + Name
- Clear subject line is important
- Keep the message short and clear
- Use appropriate formal or informal language
- State the purpose early in the email
- End with a proper closing
Email Writing — Practice
Study the situations carefully. Write your own email first. Then compare it with the model answer.
Example 1
Situation: Write an email to your friend telling him/her about your school picnic. Model Email: To: anita@email.com Subject: Our school picnic Dear Anita, I hope you are fine. I am writing to tell you about our school picnic. We went to Godavari last Saturday. The weather was pleasant and we enjoyed games, music and delicious food. All of us had a great time. I wish you had been there with us. Write to me when you are free. Your friend, Sita
Example 2
Situation: Write an email to the Principal requesting for sick leave. Model Email: To: principal@school.edu.np Subject: Request for sick leave Respected Sir, I am writing to request sick leave for two days. I have been suffering from fever since yesterday and the doctor has advised me to take rest. I therefore request you to grant me leave from 14th August to 15th August 2026. I shall be grateful for your kind permission. Yours obediently, Ramesh Thapa Class 10
Example 3
Situation: Write an email to your teacher thanking him/her for extra help in studies. Model Email: To: teacher@school.edu.np Subject: Thank you for your help Respected Sir, I would like to thank you for the extra help and guidance you gave me in English. Because of your support, I was able to understand the difficult topics and improve my performance. I am truly grateful for your time and kindness. Thank you once again. Yours obediently, Bikash Sharma Class 10
Example 4
Situation: Write an email to a friend inviting him/her to a cultural programme. Model Email: To: nabin@email.com Subject: Invitation to cultural programme Dear Nabin, I hope you are doing well. Our school is organising a cultural programme on 22nd August 2026 at 1:00 p.m. in the school auditorium. There will be dances, songs and short plays. I would like to invite you to come and enjoy the programme with me. Please try to come. Looking forward to seeing you. Your friend, Suman
Example 5
Situation: Write an email to the local authority about the problem of a damaged road. Model Email: To: wardoffice@lalitpur.gov.np Subject: Request for repair of damaged road Respected Sir, I am writing to draw your attention to the damaged road in our area. The road has many potholes and becomes very difficult to use, especially during the rainy season. It has caused problems for students and local residents. I request you to take necessary action to repair the road as soon as possible. Yours faithfully, Gita Adhikari